Coordinating with your Wedding Vendors
WEDDING ADVICECoordinating with your Wedding Vendors
wedding vendors

Coordinating with your Wedding Vendors

Your wedding day is one of the most special days in your life, and choosing the right wedding vendors can make all the difference. From photographers to caterers, florists to DJs, each vendor plays a crucial role in making your big day unforgettable. But coordinating with so many different people can be overwhelming. How do you ensure that everything runs smoothly? In this blog post, I will share some tips on how to coordinate your wedding vendors like a pro! So sit back, relax, and get ready to take notes – because by the end of this article, you’ll have all the tools you need to create a dream team of wedding vendors for your special day.


Your Wedding Vendors in Greece

Wedding planner

A wedding planner can be a lifesaver when it comes to coordinating your vendors. Not only do they help you stay on budget and on track, but they also have established relationships with many different vendors in the industry.

First, your wedding planner will work with you to create a vision for your big day. They’ll ask questions about what you’re looking for, what kind of vibe you want to set, and any specific requirements or requests that are important to you.

Once they understand your vision, they’ll get to work finding the right vendors who can bring it to life. This could include photographers, caterers, florists, and more – all of whom will work together seamlessly under the guidance of your planner.

Another advantage of working with a wedding planner is that they take care of all the logistics so you don’t have to worry about them. From managing contracts and timelines to handling last-minute changes or emergencies on the day of – leaving these tasks in their hands means one less thing for you (and your partner!) to stress out about.

Ultimately, hiring a wedding planner can make coordinating all those other vendors feel like a breeze!



The photographer is one of the most important vendors for your wedding day. They are responsible for capturing all the beautiful moments and memories that you will cherish forever. When choosing a photographer, make sure to look at their portfolio to get an idea of their style and expertise.

Check mine out at my galleries

It’s important to communicate with your photographer before the big day so that he/she can understand which shots are most important to you. Share any specific locations that you would like, as well as any must-have group photos.

On the day of your wedding, be sure to give your photographer plenty of time to capture all the details before guests arrive. This includes getting ready shots, detailed shots of decorations, etc

During the ceremony and reception, let your photographer do their job without interruption. A professional wedding photographer knows how best to capture candid moments without disrupting them.

Trust your photographer’s creative vision and don’t be afraid to try new things or locations for unique shots. With a skilled eye behind the camera lens, you’re guaranteed beautiful photographs that will last a lifetime.



When it comes to capturing your wedding day, a videographer is an essential vendor to have on board. They can capture all the special moments in motion, the vows, and the speeches and create a beautiful keepsake for you to cherish forever.

It’s important to choose a videographer whose style aligns with your vision for the wedding video. Do some research beforehand, watch their previous work, and read reviews from past clients.

Communication is key when working with a videographer. Be clear about what you want captured and any specific shots or moments that are important to you. Discuss any must-have shots or angles that you envision being included in the final product.

On the day of the wedding, make sure there is open communication between all vendors involved so everyone can work together seamlessly. This will ensure that every moment is captured without interruption or missed opportunities.

Trust your videographer’s creative eye and let them do what they do best – capturing beautiful footage of your special day.



Choosing the right florist for your wedding is crucial to achieving your dream aesthetic. Start by researching local florists and reading reviews from past clients. Once you have a few potential vendors, schedule consultations to discuss your vision and see examples of their work.

During your consultation, be sure to bring inspirational photos and ask about availability, pricing, and delivery options. Remember that some flowers may be out of season or unavailable in certain regions, so don’t get too attached to specific blooms.

With the help of a skilled florist, you can create stunning bouquets, centerpieces, altar arrangements, and more that perfectly complement your theme and color scheme. Be open to new ideas while also staying true to your personal style.

Don’t forget about additional floral decors such as flower crowns or boutonnieres for the bridal party.

Communication with your florist is key leading up to the big day – confirm all details including delivery times and setup locations. With careful planning and collaboration with an experienced florist, you’ll have beautifully crafted floral arrangements that will take everyone’s breath away on your wedding day.



The caterer is one of the most important vendors to coordinate for your wedding day. Not only will they provide delicious food and drinks, but they also play a big role in creating the overall ambiance of your reception.

When choosing a caterer, it’s important to consider their experience with weddings specifically. A seasoned wedding caterer will be able to work with you to create a menu that fits your style and budget, while also accommodating any dietary restrictions or preferences.

Communication is key when working with your caterer. Be sure to discuss all details including set-up times, serving styles (buffet vs plated), and any special requests such as signature cocktails or late-night snacks.

Don’t forget about the presentation! Your caterer should be able to provide not only delicious food but also beautiful displays that fit within your wedding theme or color scheme.

Don’t overlook the importance of tastings before finalizing your menu. This will give you an opportunity to ensure everything tastes as good as it looks and make any necessary adjustments before the big day.



When it comes to wedding vendors, the DJ is often one of the most overlooked yet important ones. A good DJ can set the tone for the entire reception and keep guests on their feet all night long.

First and foremost, you want to make sure that your DJ has experience with weddings specifically. This will ensure that they know how to read a crowd and play music that appeals to guests of all ages.

Communication with your DJ is also key. Be sure to discuss important details such as what type of music you want to be played (and what you don’t want to be played), your first dance song, and any special announcements or speeches that need to be made throughout the evening.

In addition, it’s essential that your DJ has high-quality equipment and backup options in case anything goes wrong. You wouldn’t want technical difficulties hindering the party!

Consider scheduling a meeting or phone call with your DJ prior to the big day so you can discuss any last-minute changes or concerns. With a skilled and prepared DJ at work, your wedding reception is sure to be unforgettable.


Officiant / Celebrant

The wedding officiant is a key player in your wedding day. They are responsible for making your marriage official by pronouncing you as husband and wife, or partners. But beyond that, they can also help guide you through the ceremony planning process and make sure everything runs smoothly on the big day.

When selecting an officiant, consider their experience and personality. Do they have a certain style of ceremony that aligns with yours? Are they open to customizing parts of the ceremony to fit your preferences? It’s important to find someone who makes you feel comfortable and confident in their abilities.

Before your wedding day, meet with your officiant to discuss the order of events, any readings or rituals you’d like included in the ceremony, and any special requests or accommodations that need to be made. This will ensure everyone is on the same page when it comes time for the actual event.

During the ceremony itself, trust your officiant’s expertise. They will guide you through each step of the process – from walking down the aisle to exchanging vows – so all you need to do is focus on each other and enjoy this special moment together.



Transportation is an essential aspect of any wedding. Whether it’s a luxury limousine, vintage car, or party bus, transportation plays a crucial role in ensuring that the wedding ceremony and reception run smoothly.

When selecting your transportation vendor, ensure they have experience in providing services for weddings. They should also be flexible enough to accommodate last-minute changes or delays that may arise on the day of the event.

It’s important to discuss all logistics with your transportation provider before your wedding day so you can establish timelines and routes beforehand. You don’t want to leave anything up to chance when it comes to getting everyone where they need to be at specific times.

Make sure you provide your guests with clear directions on how they will get from one location to another. This could include providing maps or arranging shuttle buses if necessary.

Make sure you confirm all details with your transportation vendor a few days before the big day. This ensures that there are no misunderstandings regarding pick-up times and locations which could lead to unnecessary stress on what should be an exciting occasion.


Ensuring that your wedding vendors are all on the same page and working together seamlessly can make a significant difference in the success of your big day. From the initial planning stages to executing your vision flawlessly, having reliable and professional vendors is crucial.

You may start by hiring an experienced wedding planner who can help you coordinate all aspects of your wedding, including finding and communicating with each vendor. Choose reputable photographers, videographers, florists, caterers, DJs, officiants, transportation providers, and accommodation options based on their experience and previous client reviews.

By maintaining clear communication with each vendor throughout the planning process and providing them with a detailed timeline for the day of your wedding, it’s possible to ensure that everyone is coordinated efficiently. With these tips in mind and proper coordination between all parties involved in your special day – you’re sure to have a memorable event that exceeds all expectations!

Wedding Photography in Greece

I hold a BA in Fine Arts – WCA, University of the Arts London, and a MA Digital Arts – London Metropolitan University. I love being a storyteller. Follow me on a photojournalistic adventure that captures the laughs, tears, smiles, and playful moments that happen on your day.

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